- Last Updated on Tuesday, 27 October 2015 08:59
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
The right to inspect and review the student's education records within 45 days after the School receives the student’s request for access. A student should submit to the registrar, dean, head of the academic department, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The school official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the school official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
The right to request the amendment of the student’s education record(s) that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
A student who wishes to ask the School to amend a record should write the school official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed. If the School decides not to amend the record as requested, the School will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
The right to provide written consent before the university discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent.
Among the situations in which FERPA allows disclosure of education records without a student’s prior written consent is disclosure to school officials with a legitimate educational interest in access to the record. School officials include persons employed by the School; persons serving on the board of trustees; and students serving on official committees of the School. A school official also may include a volunteer or contractor outside of the School who performs an institutional service or function for which the school otherwise would use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her responsibilities for the School.
FERPA also allows disclosure of directory information without a student’s prior consent, unless a student has directed the registrar in writing that his or her directory information may not be disclosed without the student’s consent. Directory information includes the student’s name, telephone listing, school and home address, school email address, photograph, date and place of birth, enrollment status, dates of attendance, participation in officially recognized school activities, honors and awards, and the other educational institutions attended.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by the [School] to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202